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Presidential
Pencilings Board Meeting Minutes |
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Vendor Appreciation
by Patty Stewart |
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In our professional lives,
most of us recognize that it takes a team effort
to be successful in jobs of great responsibility.
Obviously, it takes a competent staff that has great
skills and an even greater attitude. It also takes
an understanding family when late hours are worked.
Also, it helps to have a network of professionals
in similar positions to learn from and commiserate
with when there are problems with not-so-apparent
solutions. However, |
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more often than not, we tend to forget one very important
group who is, in some form or fashion, a contributor to
our professional success – our vendors.
The vendor relationships that I have developed throughout
the years have not only served me well but have also been
one of the joys of the job. It’s always nice to be able
to pick up the phone and talk to someone with a friendly
voice who knows me, my firm, and what our expectations
and needs are. More importantly, it’s been essential to
know that I work with vendors who have expertise that
can be counted on and that I can learn from. I’m sure
we would all say that our vendors are experts, friends
and sometimes sounding boards.
At our September 8 membership meeting, we will be honoring
our ALA vendors for the contributions that they have made
to our Chapter. These are companies who have given scholarships,
advertised in the newsletter, played golf with us, sponsored
“happy hours” or meetings and have, generally, been standing
in the wings asking “how can we help?” Please make a special
effort to attend this meeting as it’s our chance to say
“thank you” for the support, friendship, and expertise
they have brought our organization.
Life at the office is busy. Sometimes it’s hard to take
a call from someone you don’t know, especially when you
think they are trying to “sell” you something that you
don’t really need. Sometimes it’s easy to take relationships
for granted. However, if we are lucky, we all have a network
of family, friends and others who not only cheer for us
when we have a win but are also right there in our corner
when we are struggling. Let’s not forget all of those
who support us – family, friends and, yes, even vendors.
See you in September!
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Next
ALA General Meeting – September 8th. |
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When
you select a reprographics company, you’re not just buying copies.
You’re choosing people – and you need people you can trust!
Merrill’s people – and our exceptional understanding
of document management – are what set us apart! Your Merrill
representative is an experienced and knowledgeable partner who
will recommend the combination of services you need to ensure
your job is done right.
Your Merrill representative has the resources necessary to coordinate
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Quality
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Trained, experienced people and proven systems
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Reprographic Services:
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Translation
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MERRILL
CORPORATION
333 N. Stemmons Freeway
Dallas, TX 75207
For more information call Loren Sauter at 214-698-9777.
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Section
Meetings |
All ALA Section Meetings are held at the Belo
Mansion, unless otherwise noted.
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Our
next meeting, scheduled on Tuesday, October 18th,
will be hosted by a favorite consultant, Don Holland
of HSV Consulting, Atlanta, Georgia. Don will bring
us his Technology Update 2005-2006 program which
will include imaging, workflow, and other cool product
updates. In addition, he will cover e-mail issues,
disaster recovery, practice applications and other
techie stuff. Please join with us and “The Don”
at the Belo Mansion at 11.45. Meeting room will
be announced later.
RSVP to galen@fletchspring.com
Mark your calendars for
the 2005 ALA Law
Firm Financial Management Conference & Exposition
– Sept. 29 - Oct. 1; Inter- Continental Dallas;
Addison, Texas. This Conference offers legal firm
administrators an exceptional opportunity to enhance
their financial management skills. Attendees can
select from a variety of sessions focused on finance-related
topics and trends specifically for the law firm
environment.
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Spotlight |
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Multi-Office Section
by Nita Starnes |
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The August Section Spotlight shines on the Multi-
Office Firm Section, led this year by Shari Doidge.
The Multi-Office Firm Section addresses issues encountered
by firms with offices in more than one location.
The meetings are beneficial to administrators working
in the “home” office, as well as the administrators
of regional office locations.
The Multi-Office Firm Section meets the second Tuesday
of each month at noon in the Carrington Room of
the Belo. The group typically follows a round-table
discussion format, |
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addressing members’ questions and various “hot
topics.” The group frequently encounters questions
such as, “Is that decision made locally or nationally?”
or “Are systems or forms generated locally or nationally?”
Obviously, firms with more than one office encounter unique
challenges. The Multi-Office Firm Section meetings provide
a forum for addressing a wide variety of topics in order
to determine how other firms are handling the same or
similar issues.
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| Shari
Doidge and Judy DelBiaggio |
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Julie
Bagby &
Nancy Riley |
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I recently attended a Multi-Office Firm
Section meeting and was immediately impressed by the camaraderie
and open discussion. The attendees were on the same wave
length. Perhaps because it is a small group, everyone
was willing to offer a suggestion or a “war story”
to assist the members who submitted questions and raised
issues from their personal situations. Topics covered
during that meeting ranged from an extensive discussion
of the staff review process, and related electronic evaluation
products, to various internal policies specific to attorneys.
I left the meeting feeling like I had
just had lunch with friends, with the added bonus of having
increased my professional knowledge bank! Shari extends
an invitation to all multi-office members by saying, “If
finding out how other firm administrators deal with the
unique multi-office law firm challenges helps you gain
insight into your own situation, then the Multi-Office
Firm Section is a great group to check out.”
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Dallas Chapter ALA announces an opportunity
to Support Our Troops Overseas! |
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Please help the Dallas Chapter
ALA afford to send some much needed items to our family
members and friends stationed overseas in Afghanistan
and Iraq. Personal care products, snack foods, reading
material and fun stuff to help pass the time are in short
supply on the front lines. Here's how you can get involved
and make a difference for a soldier or an entire unit.
1. Provide contact information for a family member or
friend who is stationed overseas. We will ship them a
gift box of assorted necessities, some fun stuff that
will help remind them of home, and a note letting them
know that we support and appreciate their bravery.
2. Make a donation to this cause so that we can generously
support as many family and friends (and the unit) as possible.
Your check should be made payable to "Dallas Chapter ALA"
and can be mailed to Sandy Reinhardt (our Treasurer) at
Hartline, Dacus, Barger, Dreyer & Kern, LLP., 6688
N. Central Expressway, Suite 1000, Dallas, TX 75206. We
would greatly appreciate donations of $20 or more, but
we will gladly accept smaller contributions, pocket change,
and gold bullion.
3. Volunteer to assist with collecting donations (in July),
shopping for the supplies (in August) and packing the
gift boxes for shipment (in September). Contact Jeff Gill at 214-939-5720
or jeff.gill@hughesluce.com
to volunteer and for more information.
EDITORIAL POLICY:
The Lonestar Administrator
is published by the Dallas Chapter
of the Association of Legal Administrators ("Dallas ALA").
The Editor welcomes articles, letters,
suggestions, and comments. Reprint requests and articles
should be directed to the Editor. Vendors interested in
advertising in the newsletter should contact the Advertising
Manager. Opinions expressed in articles and advertisements
contained herein are strictly those of the contributors
and advertisers and do not necessarily reflect the opinions
of Dallas ALA or its members. Reprinting of any portion
of this newsletter by any means, electronic or mechanical,
including photocopying, recording, or any information
storage and retrieval system, is prohibited without permission
of both the Editor and the Author.
Newsletter Editor: Nita Starnes - Law Department Administrator,
Centex Corporation,
2728 N. Harwood, Dallas, TX 75201-1516,
Voice: 214.981.6531,
Fax: 214.981-6849,
E-mail: nstarnes@centex.com.
Advertising Manager: Cindy Stanley - Office Manager,
Little Pedersen Fankhauser LLP,
901 Main Street, Suite 4110,
Dallas, TX 75202,
Voice: 214.573.2302,
Fax: 214.573.2323,
E-mail: cstanley@lpf-law.com
Article Deadline 11th of Every Month
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September 8th General Meeting |
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Presented
by Barbara B. Miller |
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| No
way can professional relationships be
nurtured by technical solutions. Face-to-face
communications are still critical to being
heard, and to understanding matters. Discover
opportunities and barriers to building
rapport and agreement in your career,
as well as suggestions to deepen customer/client
loyalty.
Barbara B. Miller has served
over 300 national and international organizations
and thousands of people over the past
15 years. Serving as |
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training, coaching and speaking consultant in
communication improvement, she has worked with
professional services firms and corporations in
the U.S., Europe, and Asia, as well as 40 of the
AMLAW 200 law firms. |
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Additionally,
Barbara has:
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produced
and co-hosted a daily TV talk show where
she interviewed 2,500 guests and dignitaries; |
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prepared
interviewees for the “Today Show,” “Nightline,”
“Squawk Box,” “The O’Reilly Factor” and
“The Lehrer News Hour;” and |
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in April
2000 – 2004 she moderated a global satellite
seminar featuring international business
owners and consultants. |
Since 1981, Barbara has served
on the seminar faculty of Leadership Texas, a
program of the Foundation of Women’s Resources,
teaching leadership and communication to emerging
leaders in the public and private sector.
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Be Sure To Attend the September 8th Vendor
Appreciation Luncheon If Your Goals Are: |
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To gain
the skills, comfort and confidence required
to enjoy making group “stand-up” presentations; |
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To present
with impact and connect emotionally with
the audience; |
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To deliver
presentations that are driven by audience
concerns, rather than by information |
Barbara Miller of Barbara B.
Miller Communications is based in Austin, Texas.
For more than 20 years, she has coached, trained
and spoken with thousands of attorneys in the
most prestigious law firms in both the United
States and London, general counsel of 3M and Dayton
Hudson, trial attorneys during NITA training,
and bar associations in Texas, Minnesota, the
District of Columbia, Arkansas and Ohio. She has
a Bachelor of Arts degree in Speech and Theatre
from Trinity University and is a Certified Mediator.
The next ALA General Meeting is
our Vendor Appreciation Luncheon and it will be
held September 8th at the Belo Mansion located
at 2101 Ross Avenue. Our speaker will be Barbara
Miller and her topic will be “How
to Communicate with an Impact.” Lunch service
begins at 11:45 am. Please plan to attend. We
look forward to seeing you there! RSVP no later
than noon August 29th to dcarlton@jenner. com
or to the ALA General Meeting Reply Line at 214/746-5737.
Please be sure to note whether you are bringing
a guest. Guest fee is $20.
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Priorities by Guy Bennett,
Perkins Coie LLP |
| An old Jewish saying may be paraphrased
as “life is tough, and then you die.”
Surely, that outlook is too pessimistic,
even for modern times. On the other hand,
it reminds us that life is not easy. Why
is that so? We live in comfortable times,
don’t we? Very few of us work in the fields,
the woods or the factories; we live in
a land of plenty; the size of our homes
may even be obscene; and we have more
meaningful leisure opportunities than
any generation in the history of the world,
except perhaps for the mighty few who
lived off the labor of serfs or slaves.
We must set priorities. If we
are wise, we give highest priority to
activities that mesh with our principles
and advance us toward our strategic goals.
Why, then, do we feel so much pressure?
What good are release from manual labor,
fancy belongings and increased leisure
opportunities if we cannot make good use
of them? Why are we running so fast? Where
does all the extra time go? Why do we
need more hours in the day if we don’t
need to clear the land, raise our own
crops and prepare all our meals from scratch?
Why can’t we enjoy what we have without
scrambling for more? |
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| It
has to do with priorities. William Faulkner referred
to “eternal verities” in his Nobel Prize acceptance
speech. I think he meant verities of the human
being, not verities of the physical world. What
makes our lives good or bad, successful or unsuccessful,
meaningful or irrelevant is what we choose to
do with the time allotted to us on earth. Humanity,
at its essence, consists of setting priorities
for the use of that time. This is the ultimate
management challenge —deploying a scarce resource
wisely to make an optimal set of impacts.
As business people, we tend to focus on work life.
That is appropriate. We must earn a living, we
may have others to support, and we want our work
life to be as meaningful as possible. As long
as we have to work, why not make the most of it?
Legal administration is a challenging field. We
have to understand finance, human behavior and
office operations. We need to know how a legal
enterprise works, where its clients come from
and what brings those clients satisfaction. We
need to work with partners, associates and staff.
Indeed, we are involved in a daily balancing act.
The greatest advantage of our jobs is the diversity
—the chance to cross functional boundary lines
and to work with people at all levels. The greatest
disadvantage of our jobs is also the diversity—the
need to become expert in so many fields and to
respond to demands from so many diverse constituencies.
Some days it feels as though we are being ripped
apart. So many people are pulling us in so many
directions, and we cannot satisfy all their demands.
We cannot even satisfy our own internal sense
of accomplishment. We may have done a lot, but
much more needs to be done. And that is only at
work! We have family, community and social obligations
as well. How can we sort it all out? Here are
some modest suggestions:
|
Balanced Life |
First, we
have to get our lives in order. Work is important,
but how could it possibly be as important as family
and friends? Those whose beings are most grounded
are those who are most balanced. Carve out some
time for important life priorities. Love your
spouse or companion. Raise your children. Reach
out to your friends. Spend time with your neighbors.
Help your community. Indeed, we may say that the
essence of life involves building a series of
strong communities—the family community, the neighborhood,
the work community, professional associations,
maybe even the international community. There
is a sense in which we need to learn from and
to mentor those in each of these communities.
We must pass the torch to the next generation,
train our successors and pass on more rich legacies
than we inherited.
We must pass the torch
to the next generation, train our successors and
pass on more rich legacies than we inherited.
|
Strategic Focus |
| Running
in too many different directions at once
distracts our focus and splatters our
energy. Are we executing a series of random
plays, or do we have a cohesive game plan?
Those who accomplish the most know where
they are headed. They have personal missions,
maybe even mission statements, and goals.
They are value-driven. They probably have
family visions and plans. They need firm
missions and goals, but that can be difficult
because lawyers are more reactive than
proactive, in general. They probably belong
to community organizations with defined
purposes and charters. If they are lucky,
the underlying values of these organizations
are relatively consistent. If not, psychological
compartmentalization increases the pressures
on our lives. |
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Priorities |
Visions and strategies
are merely pictures and plans. They show us where
we want to go, but they do not really tell us
how to get there. They may be roadmaps, but they
have no contour lines that show us the lay of
the land. We must therefore chart our own courses
around the barriers and through the thickets.
We must set priorities. If we are wise, we give
highest priority to activities that mesh with
our principles and advance us toward our strategic
goals.
Many of the things we are called upon to do, however,
may neither support nor conflict with strategic
visions. They are just there. Sometimes we can
ignore them. We can choose not to learn golf,
for instance, or to postpone genealogy until we
retire. Sometimes we cannot. If influential partners
want something non-strategic done, all we can
do is comply. We might say that our own survival
strategies must allow time for firefighting. Nevertheless,
we will succeed if we know where we want to go,
try to stay on course and fight to help our firms
implement strategic initiatives.
|
Delegation |
The only other thing
we can do is delegate. Quite frankly, most of
the historical pressures in legal administration
have been for excellence, maybe even perfection.
We are hurt, and the entire administrative team
is hurt, when something is done poorly. Therefore,
it is often easier to do a task or manage a project
ourselves than to delegate it. But delegate we
must. First, that is the only way to keep all
strategic and non-strategic projects on course.
Second, that is the best way to strengthen those
who work with us on the legal administrative team.
That’s it—stay in balance, stay on course, prioritize
and delegate. You might also pray for more hours
in the day, but that will not happen in this lifetime.
Guy Bennett is the Executive
Director of Perkins Coie LLP.
Reprinted with permission from Soundings, the newsletter
published by the Puget Sound Chapter of the Association
of Legal Administrators, December, 2003.
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August
2nd Small Firm Meeting - Scrapbook |
At the Small Firm Section meeting on August
2nd at the Belo Mansion. the speaker was Jon Karp, a CPA with
Lane Gorman Trubitt, LLP. His topic, “Fiduciary Responsibility
and Retirement Plans,” held his audience’s rapt attention. Attendance
at Small Firm Section Meetings has expanded so greatly that
the venue has been changed to a larger room. We encourage everyone
to check out this dynamic group.
 |
| Christine
Santosuosso and Sherry Macey |
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Speaker,
Jon Karp,
LGT Financial Advisors |
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| Emily
Carrington and Robin Gavitt |
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New
Member |
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We
know you're not really looking, but if you're willing
to talk 'if the right opportunity comes along,'
then now's the time to get in touch and learn about
exciting opportunities
with some of the area's leading law
firms and corporations. Contact us today so we can
help you move up in
the world"!
Legal
Staffing &
Recruitment Specialists |
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2005 Law Firm
Financial Management Conference and Exposition |
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September 29 – October
1, 2005 |
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InterContinental Dallas
– Addison, Texas |
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Invitation |
Dear
Colleague:
Mark your calendars for the Fall 2005 Law Firm Financial Management
Conference and Exposition! As part of the Association of Legal
Administrators’ ongoing work to be THE source of legal information
and knowledge, ALA will host its second Law Firm Financial Management
Conference September 29 – October 1, 2005, at the InterContinental
Dallas hotel.
Whether you are a seasoned administrator needing to brush up
on specific financial skills, or relatively new to the industry,
this Conference is designed for principal administrators, controllers
and accounting managers from small- to medium-size firms or
branch offices. Lawyers responsible for the financial management
of their firms are also encouraged to attend. Those sitting
for the Certified Legal Manager (CLM)SM exam will also find
the Conference useful.
The Conference will include nearly 30 sessions covering a variety
of topics. Several of the sessions from last year’s highly successful
Conference are back by popular demand, covering budgeting, profitability
analysis/enhancement, selecting financial software, and real
estate/space utilization issues. Many of the topics presented
are new or updated such as management of client intake and collections,
fraud and internal controls, capitalization structures, mergers
and acquisitions, trends in the legal industry, partner compensation,
benchmarks in staffing, treasury services, general liability
insurance, and retirement and other benefit plans.
The Conference will also include sessions to help you increase
your skills at influencing the decision makers in your firm
and enhance your leadership qualities. You will have many opportunities
for peer networking, and there will be a vendor exposition featuring
new products and services for the legal industry. Presentations
will be given by consultants, financial professionals, ALA members
and professional speakers, all providing practical worksheets,
templates, and information to enhance your skills. While the
financial side of law firm management has always been important,
administrators and accounting managers are taking on greater
and more sophisticated responsibilities for the performance
of their firms. This Conference will help you understand and
meet the challenges you will encounter.
Register today for this exceptional educational event.
Joan W. Gleich, CLM
2005
Law Firm Financial Management Conference Chair
Husch & Eppenberger, LLC
St. Louis, Missouri
Premier
Sponsor
John L. Wortham &
Son, L.P.
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ALA
and Robert Half Legal Announce |
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“Acquiring
our 10,000th member is an incredible milestone,”
said ALA Executive Director John J. Michalik at
the ALA Chapter Leadership Institute in Denver.
“It shows how far we have come as an association
and demonstrates why ALA has become the THE source
of legal management information and knowledge.” |
Special
recruitment contests, essay competitions and other
activities, as well as special recognition at ALA’s
next Annual Conference, are scheduled to commemorate
this significant achievement.
The Grand Prize, a vacation package for two (2)
to Cancún, will go to the individual (or chapter)
who recruits the Association’s 10,000th member.
An ALA Officer or Board Member will also personally
present a $500 Annual Conference gift certificate
to the 10,000th member. ALA’s 35th Annual Educational
Conference will be held May 1-4, 2006, in Montréal,
Quebec, Canada.
ALA’s 100 chapters will also compete in an essay
contest. Authors will describe the various recruiting
projects and activities they undertake to help recruit
the 10,000th member. Vendor sponsors will select
the best essay in each of three chapter size groupings.
Winners will be announced in late January 2006.
Each winning chapter will receive $1,000 for its
essay.
Many of the things members value are possible as
a result of vendor partnering. Maintaining this
support is often critical to continuing and improving
the quality of membership. Robert Half Legal is
the 10-K Campaign’s Premier Sponsor. The 5- K Sponsors
are ALL-STATE Legal and Starbucks Office Coffee
and the 1-K Sponsors are The Gunlocke Company, one
of ALA’s Value In Partnership (VIP)SM Program participants,
and Omega Legal Systems.
Robert Half Legal is the legal staffing division
of Robert Half International. The company provides
law firms and corporate legal departments with highly
skilled professionals, including attorneys, paralegals
and legal support personnel, on a project and full-time
basis. Robert Half Legal offers online job search
services at www.roberthalflegal.com.
Contact: Debbie Curtis,
Association of Legal Administrators
(847) 267-1388 dcurtis@alanet.org
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Understanding your needs is one thing - fulfilling
them is quite another. And that's where Robert Half
Legal* comes in. As North America's leading provider
of legal professionals, we offer law firms and legal
departments the highest quality project and full-time
professionals. We act quickly to pinpoint and fulfill
your needs, because our account executives are practicing
attorneys - with a network of experienced legal
professionals that offers clients a range of skills,
including:
o Attorneys and paralegals skilled and experienced
in a wide variety of practice areas
o Reliable legal support professionals from legal
secretaries to records personnel
o Cost-effective project teams
So no matter how high you raise the bar, Robert
Half Legal has the right person - with the specialized
experience to suit your needs. To find out more,
call or visit us online today.
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Dallas
Chapter ALA JOB BANK and JOB POSTINGS |
The Dallas Chapter ALA Job
Bank (DCJB) has been created to place prospective employers
in touch with legal administrators seeking employment. Firms
may contact De Lyla Alexander (dalexander@gardere.com)
to discuss potential candidates.
It is important to note that the DCJB will not evaluate or recommend
firms or applicants that participate in the DCJB, and that all
inquiries are handled in strict confidence.
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The
DCJB is pleased to provide the Job Bank-Job Posting
service to Chapter members and local firms seeking
qualified individuals for law firm administrative
positions. Positions in corporate/government law
offices will also be accepted. Positions will be
posted for 60 days and unless otherwise noti-fied,
the position will be removed at the end of the 60
day period. To advertise in this column
(1) the position must be focused on law firm administration;
and,
(2) your firm must have a Dallas office and an employee
who is a member in good standing of The Dallas Chapter
Association of Legal Administrators.
The Dallas Chapter ALA Board reserves the right
to reject any and all advertisements. |
|
Controller
Meadows, Owens, Collier, Reed, Cousins & Blau, L.L.P.
A downtown Dallas law firm
has an opening for a Controller. Duties include
the preparation of monthly and year end financial
statements, annual budgets, monthly cash requirements
planning, financial analysis of the firm's operations
for management's guidance and all trust accounting.
The position will manage the accounting department
and the accounting systems/software. Responsibilities
include interviewing, hiring and training employees;
planning, assigning and directing work; and appraising
performance.
A BS in accounting and CPA certification are required
along with excellent communication skills, creativity,
ability to multi-task under pressure, leadership,
and computer skills. Previous law firm or professional
services experience is a prerequisite.
Please email resume to:sschultz@meadowsowens.com.
or FAX resume to:Susan
Schultz at 214-747-3732
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August
2005 Monthly Focus |
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Océ Business
Services is one of the world's leading providers of
total solutions for the management of document processes
that are vital to your business. Thse company pioneered
outsourcing of on-site document management nearly25
years ago.
Océ offers globally integrated services for customers
seeking single site, multi-site or multi-national
document management support. Through a proven methodology,
Océ Business Services delivers best-in-class solutions
including print and copy management, mail services,
and records and imaging management.
Oce's years of experience helping clients reduce costs
and optimize their document processes means we probably
can help your organization become more efficient and
productive.
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The
Lonestar Administrator - Officers and Directors |
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Mark
Your Calendars! |
| August 2005 |
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SM
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| September 2005 |
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| Sunday |
Monday |
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| 1 |
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SM
Facilities |
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Labor
Day
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General
Meeting
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SM
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| 29 30
1 |
ALA
Law FIRM Financial Management
Conference & Exposition
September 29 - October 1 |
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Future
ALA Conferences - 2006-2009 |
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Start
Planning for Future ALA Conferences.
The sites for ALA's international conferences in years
2006-2009 are:
2006
– Montreal • 2007 – Las Vegas • 2008 – Seattle • 2009
– New Orleans |
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