Job Bank

Strasburger & Price seeks an outgoing, self-motivated, and highly organized Office Manager for the downtown Dallas location. The Office Manger's primary responsibility is to coordinate the day-to-day administration of the Dallas location and ensure the office operates in an effective and efficient manner.

While the core responsibilities of the Office Manager postion will always come first, an energetic and motivated individual with exceptional people skills will have opportunities to meaningfully contribute to the success of the Dallas office and the firm.

Essential functions of this position include the adminstration of firm initiatives; operations at the local level; oversight and evaluation of support personnel; addressing personnal matters for non-attorney staff; ensuring compliance with firm-wide policies, procedures, and goals; recruiting and orientation for the Dallas location; and assisting with budget preparaton and adherence.

The Dallas Office Manager reports to the Human Resouces Manager located in the Houston office. He/she will function in the a team environment and act as liaison between the Dallas office and the Human Resources Manager.

Viable candidates will have a four-year college degree and a minimum of five years of managerial experiance preferably in a law firm or professional services environment. Excellent communication (written and verbal), managerial, organizational, and interpersonal skills a must. Basic accounting knowledge a plus. Proficiency with Microsoft Office programs including Word and Excel required. Limited travel may be necessary.

Please submit your resume along with a cover letter including salary history and requirements to christina.marsden@strasburger.com.

As part of the firm's Client Relations team, this position is responsible for the coordination of the Austin office's business development, client entertainment and community relations efforts.

Responsibilities:

• Provide support to marketing efforts for the Austin office including: the Client Development Committee, business development plans for client teams, cross-sell strategy and client interview meetings
• Manage client entertainment/business development events; client CLEs and seminars; and various sporting, arts, and theater events
• Handle the office's community relations and charitable giving programs: including budget creation and management, lawyer board involvement and sponsorship benefits management
• Research identified targets and provide relevant research to acquire new business
• Monitor the firm's competition
• Responsible for the orientation and transition of lateral partner hires, including the implementation of a business development plan
• Create collateral materials and content for the firm Web site, brochures and other marketing pieces
• Liaise and collaborate with other marketing staff on department and industry projects, events, requests for proposals and presentations, media relations, internal communication and lawyer training
• Other projects as assigned

 Qualifications:

•  Bachelor's degree required, candidate should have 2+ years of marketing or related experience, preferably within a professional services environment and ideally within a large law firm
• Understanding of the law firm environment and of lawyers' responsibilities and work ethic is important
• Candidate must have strong skills in written/verbal communication and be able to work well with lawyers, other professionals and staff within the firm
• Ideal candidate will possess diplomacy, enthusiasm, perseverance and a sense of humor
• Candidate must be able to thrive in a fast-paced environment, have a high-level of organizational and prioritization skills, as well as flexibility to work occasional overtime
• Candidate should possess strong skills in MS Office; experience with InterAction, Adobe Acrobat, and Macromedia Tikit a plus; knowledge of web-based legal and business resources, such as Lexis-Nexis, Hoover's, LivEdgar, WestLaw and others, also a plus

 Response: Please submit all inquiries to Cecilia Linton at cecilia.linton@bakerbotts.com

Reports to: Management Committee/Operations Committee

Committee Participation: Management Committee/Operations Committee

Purpose for position: To carry out the business and administrative functions of the firm as directed by the Management Committee and Committee Chairs, including management of information systems and facilities, and assistance/knowledge in the areas of human resources and financial matters.

Summary of Responsibilities: Manages business functions as well as the overall operations of the Firm. Reports to the Board of Directors, Management Committee, and Operations Committee, and participates in management meetings. In addition to general responsibility for financial planning and controls, personnel administration, and systems and physical facilities, the Office Manager identifies and plans for the changing
needs of the Firm, shares responsibility with the appropriate committees for strategic planning, practice management and marketing, and contributes to cost-effective management throughout the organization.

Responsibilities: Whether directly or through a management team, the Office Manager is responsible for the following:

General: Ad hoc advisor to Board of Directors and shareholders; Disaster preparedness; Firm policy; Risk management (professional & commercial liability, property, etc.) Organizational structure.

Financial Management: Planning; Forecasts & budgets; Profitability analysis; Financial reporting (weekly, monthly & annual); Operational analysis; Debt management (long-term and routine operating); Billing and collections; Cash flow control; Banking relationships; Trust accounting oversight; Wire transfers; Coordination with outside CPA oversight; Finance & accounting policies; Other financial management functions.

Human Resources: Non-attorney recruitment, selection & placement; Orientation, training & development; Performance evaluation (attorneys & staff); Salary & benefits administration; Employee relations; Motivation & counseling; Discipline; Termination; Organizational analysis; Job descriptions; Employee resource allocations.

Information Technology: System analysis; Operational audits; Cost/benefit analysis; Computer systems design; Programming and systems development; Records management; Library management; Office
automation; Information storage & retrieval; Telecommunications; Litigation support; Time & billing systems; Conflict systems; Docket systems; Other systems management functions.

Operations Management: Landdlord relations; Space allocation; Office furniture; Office equipment & supplies; Renovation of office space, when needed; Purchasing; Reprographics; Mail; Active/archive
file storage.

Knowledge: Has knowledge of legal or other professional service organizations, and has experience managing business operations such as human resources, technology, facilities, finance and marketing.

Qualifications, Skills and Abilities: A minimum of five years' experience in a management position, preferably with a law firm or other public services firm. Excellent interpersonal relations skills. Excellent oral and written communication skills. Can identify and analyze complex issues and problems in management areas, and recommend and implement solutions. Can manage office functions independently, economically and efficiently, organize work, establish priorities and maintain good relations and communications with lawyers and support staff. Displays excellent supervisory and leadership skills. Demonstrates willingness and ability to delegate.

Education: Graduation from a recognized college or university with major course work in business administration or management, finance, human resources, technology or marketing, or comparable work experience. Professional certifications a plus, including Certified Legal Manager (CLM) designation.

Fax Resume to (214) 526-4145

Commercial litigation/products liability defense/personal injury law firm is seeking an experienced, dedicated, highly motivated Firm Administrator with 5 years of experience within a law firm.  The Firm Administrator responsibilities include the overall administrative operations including financial, facilities, administrative personnel and information systems.  Ideal Administrator should have demonstrated effective leadership abilities within a law firm, policies and procedures experience, human resources and supervisory experience.  Proficient in Juris Time and Billing System, electronic billing systems, such as ShareDoc, Tymetrix and Legal Exchange preferred.  Bachelor’s Degree highly preferred.  Firm offers competitive salary and benefits.

Please reply to asmith@aksmithlaw.com

NATIONAL HUMAN RESOURCES MANAGER – Responsible for implementing and managing all human resources programs necessary to support the growth and profitability of the Dallas, TX office. Consult with all levels of management on compensation, employee relations, staffing, development, organizational and change management issues. Also responsible for counseling administrative staff regarding any facet of their employment, and assisting the professional staff in resolving personnel problems, including overseeing preparation of documentation for, and the initiation of, disciplinary actions and/or terminations. Coordinate the performance management and salary administration process for the administrative staff.  Supervise legal support staff and oversee the administration of workload in conjunction with attorney assignments. Incumbent will provide a positive environment that encourages teamwork and personal development. Strong technical skills, experience working in HRIS, and current knowledge and understanding of federal and state laws and regulations required. Must have excellent interpersonal skills and strong administrative skills, including organizing, coordinating and listening for effective supervision of office support, as well as the ability to establish and maintain effective working relationships throughout the firm. Requires Bachelor’s Degree or commensurate experience, a minimum of five years progressively responsible human resources experience and a minimum of two years of management experience.

Position Number 00181 in Human Resources.

Please send you resume to dallasjobs@velaw.com or Fax  214-999-7702.

Polsinelli Shughart, PC headquartered in Kansas City, MO is hiring and Office Administrator in their Dallas office.

The Office Administrator is responsible for managing the day-to-day operations of their respective office. The Office Administrator will work closely with attorneys to determine their support needs and to ensure that their employees have the necessary tools and training to perform the essential functions of their jobs.

• Directly supervise, recruit, and hire Legal Administrative Assistants and Receptionists.
• Conducts annual reviews for Legal Administrative Assistants and Receptionists.
• Prepares salary analysis for annual salary increases.
• Ensures support staff receives the appropriate training to effectively accomplish their jobs.
• Counsel and discipline all support staff-direct reports and indirect reports; in conjunction with the direct supervisor when applicable.
• Conduct staff meetings.
• Foster positive attorney and staff relationships.
• Interact with firm-wide supervisors, managers, and their staff in various departments, to ensure efficiencies in the day-to-day operations of their office.
• Work with Managing Partner to facilitate overall operation of their office.
• Liaison between the firm's offices, particularly with respect to implementation of new policies and procedures and cultivation and maintenance of firm culture.
• Oversee office United Way Campaign, as well as other charitable fundraisers as deemed appropriate by the Human Resource Department.
• Organize office events, i.e. holiday luncheons, etc.

Job Location: 7557 Rambler Road, Suite 1400, Dallas, TX 75231
Job Type: Part Time

Job Description:
Byrne, Cardenas & Aris, LLP, a small law firm north of downtown Dallas, has an excellent opportunity for an experienced bookkeeper to oversee the firm’s overall operations.

Responsibilities include, but are not limited to:

1. Managing the day-to-day accounting functions, including 401K plan administration, filing federal and state tax reports, billing, A/R, A/P, managing retainer accounts;

2. Financial management including planning, budgeting, forecasting, cash flow, banking and payroll;

3. Human resource management for support staff, including recruiting, hiring, orientation, evaluation, salary administration, employee relations, benefits administration;

4. Facilities management, including space management, purchasing, telephones, computers, copies and other office equipment

5. Attend to routine day-to-day technical issues not necessitating an IT consultant, however frequently requiring the use of confidential information.

6. Interface with individual rendering more involved IT infrastructure development (software & hardware), networking protocol and disaster recovery protocol.

This is an exciting opportunity to join a group of highly regarded attorneys. To be considered, candidates MUST have a solid bookkeeping background. We are looking for a highly organized, detail-oriented individual with strong interpersonal skills. We offer a competitive wage based on experience.

If qualified, send cover letter and resume to admin@bcallp.net.

Akerman Senterfitt, a premier national law firm based in Miami, Florida, is seeking a Regional Office Administrator to be located in its Dallas, Texas office. Areas of responsibility include office administration and practice support for Akerman's Dallas and Las Vegas office locations, collectively comprised of 22 attorneys and 12 administrative support staff. In addition, the incumbent will partner with the Firm's national administrative departments to ensure successful office management in the areas of human resource administration, financial management, training coordination, facilities and general office operations. Coordination of office moves and build-out projects as required.

This position will report to the Dallas Office Managing Shareholder and Firm's Executive Director & CFO. Requirements include a college degree, strong knowledge of human resources disciplines, and 5+ years of law firm management experience, preferably in a large, multi-office, law firm setting.

We offer an excellent compensation and benefits package. Please click here to submit your resume, cover letter, and salary requirements: http://www.akerman.com/careers/busstaff/index.asp?more=1

Galleria area litigation boutique looking for firm administrator. Duties to include bookkeeping and accounting (using QuickBooks), monthly billing (using TimeSlips), payroll and benefits, HR (staff hiring and firing), and assisting the lawyers in marketing.  Email resumes to Jeffrey M. Travis at jeff@travislaw.com

The Berry Firm, a thriving downtown law firm with satellite offices, seeks fulltime legal administrator with 5+ years experience.  Full benefit package included.  Salary to be determined.  Preservation of current office operation is a must.  Please email resumes to curgus@berryfirm.com